Letter regarding ballot to select IC employee representatives

Explaining that a ballot is to be held to select employee representatives for information and consultation purposes and inviting nominations. 

Dear [name]

ELECTION OF EMPLOYEE REPRESENTATIVES FOR INFORMATION AND CONSULTATION

As you are aware, the Company has recently agreed to negotiate an agreement on the process of consultation and information giving. It seems most appropriate to ask employees to elect representatives to carry out these negotiations on their behalf. You are therefore being given the opportunity to elect employee representatives.