Letter refusing a request for discontinuous leave

Dear [name of employee]

On [date] you wrote to me requesting a discontinuous pattern of Shared Parental Leave. Specifically, you requested a pattern of leave that was [describe the leave pattern requested].

As you know, I was unable to agree to your request immediately and hence we entered into a two-week discussion period. We met on [list all dates] and [name other people present at the meeting] were also present at the meetings.